Destination Wedding Planners - What Do They Handle?
A destination wedding is a wonderful way to celebrate your big day in a unique and memorable location. But, planning a destination wedding can be a challenging and overwhelming task, especially if you're unfamiliar with the area. That's where a destination wedding planner comes in.
A destination wedding planner is a professional who specializes in destination wedding planning. They can assist you with everything from choosing the perfect wedding venue to organizing accommodations for your wedding guests. You’re essentially hiring an expert to be with you every step of the way to create your perfect destination wedding.
Here's a breakdown of what a destination wedding planner can handle to ensure your wedding day is stress-free and unforgettable.
Planning Process
A destination wedding planner can guide you through every step of the planning process, from selecting the wedding venue to the honeymoon planning. They can provide you with a planning guide, budget worksheet, and timeline to keep you on track. They can also create a wedding website to keep everyone on your guest list informed and organized. This is why you definitely want to consider a wedding planner as soon as you start planning, so you can really reap the benefits of all their expertise (and take work off your plate!).
Event Location
The first step in planning a destination wedding is choosing the perfect location. A destination wedding planner can help you select a location that matches your vision, fits your wedding budget, and meets your guests' travel requirements. Whether you're dreaming of a beach wedding in the Caribbean, a vineyard wedding in Napa Valley, or a historic wedding in New York, a destination wedding planner can help you find the ideal location for your dream destination wedding.
Guest Accommodations
Another critical aspect of a destination wedding is arranging guest accommodations. A destination wedding planner can take care of this for you by securing a block of rooms at a hotel or arranging vacation rentals for your guests. They can also provide guidance on the best areas for your guests to stay, based on your preferences and budget.
Venue Selection & Decor
Selecting the perfect wedding venue is crucial to creating your dream destination wedding. A destination wedding planner can help you find the right venue or wedding location that suits your style and budget.
They can also assist with choosing the perfect decor, floral arrangements, and wedding design to bring your vision to life. Some event planning teams (like us!) even acts as florists. So you know your florals will be exactly what you expect, and you don’t have to worry about sourcing or coordinating flower deliveries to a different part of the world!
Catering & Menus
A destination wedding planner can help you create a delicious menu that reflects the local cuisine and suits your wedding theme. They can arrange tastings with local chefs and catering companies to ensure your guests enjoy a culinary experience that they won't forget.
Transportation Logistics
A destination wedding planner can also handle transportation logistics for your guests, including arranging airport transfers and coordinating transportation to and from the wedding events. They can also recommend local transportation providers for you and your guests, ensuring everyone arrives at the wedding venues on time and in style.
On-site Coordinator
A destination wedding planner can provide you with an on-site coordinator who can handle any issues that may arise throughout the entire wedding day. This person will ensure everything runs smoothly and efficiently, so you can relax and enjoy your wedding day without any worries. Although it might cost extra to get someone to be there day-of, having an expert in your corner will ensure you have the best wedding possible.
Wedding Packages: You Have Options
Many destination wedding planners offer wedding packages to cover a range of needs. You can either get a day-of wedding coordinator or a full-service package that covers everything from the ceremony and reception to the rehearsal dinner and brunch. These packages can be customized to suit your preferences and budget, providing you with a stress-free planning experience.
A Perfect Wedding is a Destination
A destination wedding planner and/or full-service wedding planning company brings years of experience to the table, which can be incredibly valuable when planning a wedding in an unfamiliar location. They can provide you with insider knowledge of the best local wedding vendors, ensure you're adhering to local laws and regulations, and help you navigate any language barriers that may arise.
Whether you're planning an elopement, a renewal ceremony, or an international wedding, hiring a destination wedding planner provides peace of mind knowing that every aspect of your wedding is being handled by a professional. You can enjoy your wedding weekend knowing that everything has been taken care of, leaving you free to celebrate with your loved ones.